Once you have selected the named range you want, click OK. We can simply click on the range we want in order to select it. In the Data Validation window, under the Settings tab, we can type the name of our range into the Source field.Ī shortcut to typing the name of our range is F3, which brings up a list of any ranges we’ve named. Then access the Data Validation window by selecting the Data tab on the ribbon and clicking on the Data Validation button.
To do that, start with the cell that you want the drop-down list to be added to. Now that we’ve named our range, we just need to tell that name to the Data Validation window so that it knows where to pull from for our drop-down list. Step 3 – Reference the Named Range in the Data Validation Source Once you have defined your range, you can click OK, and then close the Name Manager window. There you can highlight the selection that you want to use for your range. The up arrow icon to the right of that field takes you to the worksheet. The “Refers to” field allows you to select the range that you want to include. However, the naming is completely up to you. I like to prefix my ranges with “rng” to make them easier to find in formulas. This brings up a new window that allows you to name your range. The Name Manager window will appear, and you will want to click on the New button. On the Formulas tab in the ribbon, you want to select the Name Manager (or you could use the the Ctrl+ F3 keyboard shortcut instead). The next step in our process is to name our range for the “Products” Table that we just created. If you haven’t used Tables before, I recommend checking out my Excel Tables Tutorial Video. If we don't check that box, the column title will be included in our source range and will appear as one of the options in our drop-down list. Since our column begins with a header (“Products”), we want to make sure the checkbox that says “My table has headers” is checked. The Create Table window will appear, showing the range of cells that will be in your Table. The keyboard shortcut for inserting a Table is Ctrl+ T. On the Insert tab, you’ll chose the Table button. To begin, we will format our source range to be an Excel Table. Step 1 – Format the Source Range as a Table Telling the Data Validation rules to pull the named range as your source.Formatting the source range to be an Excel Table.In other words, your list can automatically be updated with new options when you add or subtract entries to your source range. In today's post, I want to show you how to make your drop-down list dynamic.
If you’ve never worked with data validation lists before, I suggest you start with this tutorial for creating drop-down lists in cells before moving on. Dynamic-Data-Validation-Lists-Examples.xlsx Download Dynamic Lists with Excel Tables and Named Rangesĭata Validation lists are drop-down lists in a cell that make it easy for users to input data.
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